Data Processing Addendum

Where applicable, this Data Processing Addendum is hereby incorporated in the Officevibe Terms of Service (the “General Terms”), found at https://officevibe.com/terms, unless Customer has entered into a superseding written agreement with Officevibe, in which case, it forms a part of such written agreement. All capitalized terms not defined herein shall have the meaning set forth in the General Terms. Unless Customer has a superseding written agreement with Officevibe, Officevibe may amend this Data Processing Addendum from time to time on its Website, as its business evolves. Any revisions will become effective on the date Officevibe publishes the changes. Customer can review the most current version of the Data Processing Addendum at any time by visiting this page. If Customer uses the Services after the effective date of any changes, that use will constitute the acceptance of the revised Data Processing Addendum.

Categories of Customer Personal Information collected by OfficevibeCategories of Data Subjects for which Customer Personal Information is ProcessedPurposes for which Officevibe Processes Customer Personal InformationNature of ProcessingDuration of Processing
Users credentials (such as emails, names, etc.)
  • User credentials permit the Users to access the Officevibe Platform and include emails and password hashes.
  • Account administrator that purchases the subscription and manages the account.
  • Company managers and group managers which use the answers and comments provided by the survey respondents to improve their leadership skills.
  • Employees answering the surveys and providing comments.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Facilitate product discovery and communications throughout the user journey
.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Employee profiles
  • The account administrator creates a profile for each of their employees, which contains the first name, last name, job title and email of the employee. Each employee has access to their employee profile and can update theirhis information. They can specify their survey language, time zone and preferences for the survey delivery (including survey day, survey time, survey method). The employee can also upload their own picture in their profile.
  • Company managers and group managers which use the answers and comments provided by the survey respondents to improve their leadership skills.
  • Employees answering the surveys and providing comments.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer
  • Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Answers to surveys
  • Answers to surveys can reveal a wide range of Personal information.
  • Employees answer surveys such as “Do you have the freedom to try new tools that will help you do your work better?” and “How do you feel about your level of stress at work?”
  • Officevibe’s internal database includes the identity of the Survey Respondents.
  • Employees answering the surveys, which may include company managers and group managers.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.

  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Comments
  • Comments given by Survey Respondents can reveal a wide range of Personal Information.
  • Officevibe can encourage employees to share comments with questions such as “What would make your relationship with your manager better?”
  • Officevibe’s internal database includes the identity of the comment providers.
  • Employees providing comments, which may include company managers and group managers.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
User properties
  • The account administrator creates their own categories of User properties (e.g. gender, age, salary) and inputs the User properties relating to the categories he created in each of the employee profiles. The Personal Information collected according to those User properties will therefore vary accordingly.

  • Officevibe does not have control over the categories of User properties created by the account administrator, however the account administrator is prohibited under the General Terms to create a category of User properties that would result in the input of Sensitive Personal Information in the Officevibe Platform.

  • Officevibe’s internal database includes the identity of the employee in respect of which User properties are provided, including User properties which may be provided through a HRIS integrations, where applicable.
  • Employee answering the surveys and providing comments, which may include company managers and group managers.
  • Provide, maintain and improve the Officevibe Platform.

  • Prevent or address service, security, support or technical issues with the Officevibe Platform.

  • Ensure the integration and synchronization of the Customer’s HRIS data between the Customer’s HRIS and the Officevibe Plateform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Performance Engagement
  • Users can create various performance engagement tools such as one on one meetings and individual, team or organization goals. These performance engagement tools can include talking points, action items and performance objectives.

  • Officevibe inc.’s internal database includes the identity of the user who created the performance engagement tool, along with the identity of the users who take part to the event
.
  • Managers, executive managers, and users can create agendas, talking points, and action items

  • All users can create goals and link them together
  • Provide, maintain and improve the Officevibe platform

  • Prevent or address service, security, support or technical issues with the Officevibe platform
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.

This Policy was last updated on February 08, 2022

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