Data Processing Addendum

Where applicable, this Data Processing Addendum is hereby incorporated in the Officevibe Terms of Service (the “General Terms”), found at https://officevibe.com/terms, unless Customer has entered into a superseding written agreement with Officevibe, in which case, it forms a part of such written agreement. All capitalized terms not defined herein shall have the meaning set forth in the General Terms. Unless Customer has a superseding written agreement with Officevibe, Officevibe may amend this Data Processing Addendum from time to time on its Website, as its business evolves. Any revisions will become effective on the date Officevibe publishes the changes. Customer can review the most current version of the Data Processing Addendum at any time by visiting this page. If Customer uses the Services after the effective date of any changes, that use will constitute the acceptance of the revised Data Processing Addendum.

Categories of Customer Personal Information collected by OfficevibeCategories of Data Subjects for which Customer Personal Information is ProcessedPurposes for which Officevibe Processes Customer Personal InformationNature of ProcessingDuration of Processing
Users credentials (such as emails, names, etc.)
  • User credentials permit the Users to access the Officevibe Platform and include emails and password hashes.
  • Account administrator that purchases the subscription and manages the account.
  • Company managers and group managers which use the answers and comments provided by the survey respondents to improve their leadership skills.
  • Employees answering the surveys and providing comments.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Employee profiles
  • The account administrator creates a profile for each of his employees, which contains the first name, last name, job title and email of the employee. Each employee has access to his employee profile and can update his information. He can specify his survey language, his time zone and his preferences for the survey delivery (including survey day, survey time, survey method). The employee can also upload his own picture in his profile.
  • Company managers and group managers which use the answers and comments provided by the survey respondents to improve their leadership skills.
  • Employees answering the surveys and providing comments.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer
  • Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Answers to surveys
  • Answers to surveys can reveal a wide range of Personal information.
  • Employees answer surveys such as “Do you have the freedom to try new tools that will help you do your work better?” and “How do you feel about your level of stress at work?”
  • Officevibe’s internal database includes the identity of the Survey Respondents.
  • Employees answering the surveys, which may include company managers and group managers.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.Create statistics based on the aggregated Customer Personal Information for benchmarking and marketing purposes, for example for Officevibe’s state of engagement available at https://officevibe.com/state-employee-engagement.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
Comments
  • Comments given by Survey Respondents can reveal a wide range of Personal Information.
  • Officevibe can encourage employees to share comments with questions such as “What would make your relationship with your manager better?”
  • Officevibe’s internal database includes the identity of the comment providers.
  • Employees providing comments, which may include company managers and group managers.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.
User attributes
  • The account administrator creates his own categories of User attributes (e.g. gender, age, salary) and inputs the User attributes relating to the categories he created in each of the employee profiles. The Personal Information collected according to those User attributes will therefore vary accordingly.
  • Officevibe does not have control over the categories of User attributes created by the account administrator, however the account administrator is prohibited under the General Terms to create a category of User attributes that would result in the input of Sensitive Personal Information in the Officevibe Platform.
  • Officevibe’s internal database includes the identity of the employee in respect of which User attributes are provided.
  • Employee answering the surveys and providing comments, which may include company managers and group managers.
  • Provide, maintain and improve the Officevibe Platform.
  • Prevent or address service, security, support or technical issues with the Officevibe Platform.
  • Handling, storing, sharing with Subprocessors, accessing and reviewing Customer Personal Information for the Processing purposes set out adjacent.
  • As long as necessary for the purposes described in this Data Processing Addendum, unless a longer retention is required by law.

This Policy was last updated on September 1, 2021

Officevibe is inexpensive, simple to start and easy to use. Your team will thank you for it.

Get started free

✓ No credit card required