Structure important team communications effectively in 4 steps
Communication is one of the most important aspects of being a manager, and effective communication happens when it is optimized and understood …
Onboarding a new employee is how you set the tone for their experience as a member of your team and a contributor to your company’s mission. You want to give every new hire a warm welcome, and establish from the outset that their time, ideas, and opinions are valued, and their unique perspective adds to achieving the collective goals they share with their colleagues. This is what drives employee engagement and motivation, so they feel empowered to leverage their skills and smarts with purpose and pride.
On remote teams, onboarding can take shape a little differently than it did at the office. But the main objectives are the same: ensure your new employee has a clear understanding of their role, equip them for success, and integrate them smoothly into the team. We’ve built the ultimate employee onboarding checklist to help you welcome new talent to your team!
But first, we share three quick tips to make every new employee onboarding a success!
Ensuring role clarity for your new hire from day one is so important to their success. You want to give them both a high-level overview of their role and responsibilities within the team as well as a more tangible idea of how this translates into day-to-day tasks and priorities. Share this information openly with your team as well, and establish clarity of working relationships where needed.
Try this: As the manager you may be in charge of having 1-on-1s, discussing salary, and approving time off requests, but perhaps someone else on the team is better suited to be the new employee’s coach or mentor. Every team structure is unique, so figure out what makes sense within your own context.
Get the whole team involved in the employee onboarding process to make space for everyone to get to know your new hire, and for each team member to have a chance to take on a leadership role. This spreads out the work, helps build peer relationships, and makes integrating a new team member everyone’s responsibility.
When we asked Laurent, our first team member to onboard remotely, what stands out the most about his onboarding experience, he said:
“The mindset of the team. We were all learning as we progressed and even though it was a strange situation, everyone kept a light hearted mindset!”
Try this: Have different members of the team meet with the new employee to go over and answer questions about things like the team’s work methods, the tools you use, the team strategy, or the recurring team meetings.
Be intentional about developing your onboarding program so the new employee builds their knowledge base piece by piece and isn’t overwhelmed by information overload. Give them enough time to properly absorb all the information (we do 2 weeks with no working allowed!).
On what could have been improved in his onboarding plan, our teammate Laurent shared:
“Looking back now, an order of priorities for the trello board with my to-do list could have been helpful for managing my time.”
Try this: Rather than give your new hire one big to-do list on their first day, try starting with 2-5 items and have them go to you or another team member for next steps once they’ve completed their first tasks.
This employee onboarding checklist template covers everything you need to successfully prepare to bring on a new hire, set them up for success, and make them feel like a part of the team—with easy-to-implement tips sprinkled throughout!
The best way to spark inspiration and engagement from the very beginning of an employees’ experience on your team is to start them off with effective and valuable onboarding. Refer to this employee onboarding checklist any time you bring a new team member on board, and share your additions with us in the comments section below!