An employee engagement survey template for any team

Written by: Michael Scheiner | Edited by: Nora St-Aubin | Illustrated by: Officevibe team
Updated on: Published on: June 21, 2021 |  Reading time: 8m

It’s easy to talk in the abstract about keeping your employees engaged. But how do you, as a manager, put this into practice? Especially if you’re short on time? Surveys are a great method to quickly get the pulse on your team’s level of engagement. And an employee engagement survey template is a fantastic time saver to help you prepare.

A manager’s role is never static, because team dynamics are always evolving. As your team’s needs and challenges change from week to week, month to month and year to year, surveys help you understand your team. With these insights, you’re able to give them the support and motivation they need.

Select a free employee engagement survey template based on your team’s needs, or build your own with our practical how-to guide.

The importance of employee engagement

You might think it’s obvious that managers should constantly be thinking about ways to keep their employees engaged. Employee engagement benefits include employees are happier in their jobs and do better work. In fact, an employees’ job satisfaction and their quality of work influence each other, and the key to improving both is employee engagement

Why measuring employee engagement is key

It can be difficult (and time consuming) to get a feel for how each individual employee is feeling motivated at any given time. A better approach is to look for common trends among team members when employee engagement is riding high or crashing. Measuring employee engagement with surveys can help you spot these engagement swings so you can act fast and implement an effective employee engagement action plan.

When your team is excelling in a certain area and engagement is high, you can tap into that energy with new projects or by offering your team extra opportunities to shine.

When people seem to be struggling in certain regards and engagement levels are low, you can nip those problems in the bud with extrinsic motivators like perks or fun events.

Another great thing about employee engagement surveys is it can help you adapt to the shifting reality of your team. When things change, people leave, or new employees onboard, you can spot where it’s impacting your team and support them in those areas.

For example: a growing team needs you to teach them how to collaborate with new coworkers and a more complex team structure. There are times when your team is under a lot of pressure, or find themselves temporarily lacking in direction. You need to be ready to adapt to the situation, and pitch in as a team player to help get everyone doing their best work, together.

Finally, results from your employee engagement surveys are great data to compare past performance outcomes with engagement level results.

Setting up your employee engagement survey

You don’t want your surveys to take up too much time, or be too frequent. You run the risk of overwhelming your team, and reducing their participation. Then again, if these surveys pop up too infrequently, you won’t be getting the most accurate and up-to-date data. So it’s important to strike the right balance.

There’s no perfect equation for how many questions, but try and keep it between 5 and 10 employee survey questions at a time. Employees filling out a pulse survey should never need more than 15 minutes. As for frequency, weekly or bi-weekly is ideal.

Employee engagement survey best practices:

  • Questions: 5-10
  • Duration: 10 minutes max
  • Frequency: every 1 – 2 weeks

5 free employee engagement survey templates

Select one of our employee engagement survey templates based on your team’s needs!

How to format the templates

Each survey question is written to fit an ‘opinion scale’ format, where employees can gauge their answer on a scale from ‘strongly agree’ to ‘strongly disagree’. Depending on what employee survey tool you’re using, you could use a sliding scale or a multiple-choice survey question option. If you use multiple-choice, give 5 answer options: strongly agree, somewhat agree, neutral, somewhat disagree, strongly disagree. With Officevibe’s employee engagement tool, you can create opinion scale, multiple-choice, or text engagement survey questions when you build a custom survey.

1. Employee engagement survey template for large teams

Large teams are the most difficult teams for managers to stay aware of everyone’s engagement levels. So this survey template is your best tool to make sure your team is functioning well.

  • Do you look forward to starting your work days?
  • Are you confident voicing your opinion in such a big team?
  • Do you feel your input will be taken seriously in a large team?
  • Is there good transparency on your team as to how decisions get made?
  • Can you talk with your manager or senior leadership when you need to?
  • Do you have the space and autonomy you need to do your work?
  • Can you see how your contributions help your company’s goals?
  • Do you feel seen and appreciated by your colleagues?
  • Are you provided with all the tools and resources you need to do a great job?

2. Employee engagement survey template for small teams

With smaller teams, managers may think it’s easier to stay on top of how everyone is feeling. But giving these fast, light surveys is an effective way to spot anything you might be missing.

  • Do you have the right amount of work and responsibilities?
  • Would you tell people this is a good place to work?
  • Can you envision great things for yourself and your team in the future?
  • Does your team work well without needing too many lengthy meetings?
  • Do you have the flexibility to experiment with your work?
  • Do you fully buy into the company’s mission and vision?
  • Are you happy when you arrive at work each day?
  • Are you impressed with the quality of work of your team members?
  • When something unexpected comes up, is it clear whose task it is?
  • Does the team have the knowledge, expertise, and human power needed to succeed?

3. Monthly employee engagement survey template

Things change in the workplace on a month to month basis based on many factors: priorities, relationships with colleagues, and employee productivity. A great manager can use a monthly engagement survey to keep on top of moving trends.

  • Do you enjoy the work you do?
  • Have you received some sort of praise this month?
  • Were there any problems last month that were not resolved?
  • Do you understand your role and upcoming tasks clearly?
  • Are you proud of the work you’ve been doing?
  • Does your manager show you trust and respect?
  • Does the company promote a positive workplace culture?
  • Have you had the chance to learn something new on the job this month?
  • Is the number of tasks you currently have a good amount?

4. Yearly employee satisfaction survey template

At the annual level, your data can reveal some real high-level issues, like major swings in employee engagement and team alignment. Knowing how things stand is key for making big plans regarding projects, or setting long term goals with your employees. But these crucial high-level assessments cannot be the only surveys you give. Without more granular surveys throughout the year, your data from annual surveys will likely be biased.

  • Do you feel good about your work at the company?
  • Would you refer a friend to work here?
  • Do you want more challenges and responsibilities in the coming year?
  • Is your compensation package fair?
  • Are you satisfied with your benefits package?
  • Does this company care about your work-life balance and wellbeing?
  • Does your supervisor know you as an individual?
  • Are you happy working with your colleagues?
  • Are you learning new skills and/or improving your current ones?
  • Can you see how your work has contributed to the team and company’s success?

5. Employee engagement survey template for disengaged employees

There are many reasons why individuals or your team may be disengaged at work. Understanding overlapping themes and sentiments on your team can help you tackle any major issues before you dive into one-on-one problem solving with each employee. Surveys like this help you navigate that tricky terrain.

  • Does your manager inspire you to do great work?
  • Do you feel you owe it to your team to give your best?
  • Are you eager to clock out every day, or on Fridays?
  • Do you understand how your role fits into the big picture?
  • Are you getting enough recognition at work for your efforts?
  • Do you wish you had other tasks, or another role?
  • Can you picture yourself working here next year?
  • Are you regularly overwhelmed by your workload?
  • Do you feel your job is too easy?
  • Do you think your salary is fair or your level of experience?

Build your own employee engagement survey

If none of the above employee engagement templates meet your specific needs, don’t sweat it. Build your own with these key tips.

  1. Assess your baseline. First, you may just want to have an informal chat with your team to get a basic understanding of how things are. This will pinpoint areas to probe in the survey.
  2. Set objectives. Employee engagement can cover many metrics like job satisfaction, relationship with peers, or alignment with company goals. Figure out what you aim to uncover, and plan your questions accordingly.
  3. Choose your words. When you plan and select your questions, clarity and simplicity are key, and neutral tones are best. You also need to make sure you address the points laid out in your objectives.

There are a lot of great platforms to help you build employee engagement surveys, saving you a lot of time. Officevibe makes it easy (almost, fun?) to create surveys, analyse survey results, and even provide your team with a space to give anonymous feedback. Plus, our bank of in-app custom poll templates help you dig deeper into specific topics, no planning needed.

From results to action

All the employee feedback and data mean nothing if you don’t act. These free employee engagement survey templates are more than just a tool. They help you get the actionable insights you need so you can focus your attention where it matters most to support your team.